Stay on Top of Finances: Master Payroll and Expenses
Webinar • 44 min
Managing studio cash flow requires a seamless connection between staff payouts and operational overhead. In this 44-minute deep dive, in2 account managers Mazen and Melissa demonstrate how to eliminate manual calculations, streamline trainer compensation, and record studio expenses in one unified hub.
Key Takeaways:
• Flexible Compensation Models: Explore 8 adaptable pay structures—including base salaries, per-head commissions, tiered attendee brackets, and attendance-based bonuses designed to incentivize instructors.
• Smart Payout Safeguards: Apply minimum earnings guarantees and maximum payout caps per class, while ensuring private session commissions are only triggered once client invoices are settled.
• Unlimited Membership Calculations: Seamlessly distribute fair percentage payouts to instructors teaching clients on unlimited packages using predefined pass values.
• Structured Expense Management: Centralize overhead tracking through a 4-step setup (Suppliers, Groups, Types, and Entries) to monitor where money is going and maintain clarity between total sales and net cash on hand.
Watch the full recording to streamline your financial administration and keep your team fairly compensated.
Highlights
Key takeaways from the conversation
The 8 Staff Pay Rates & Calculation Models
A comprehensive breakdown of the various pay models available—from fixed monthly salaries and fixed per-class rates to per-head percentages, bonuses, incremental tiers, and bracketed payouts—tailored for every instructor and administrative role.
Personal Training (PT) Rates & Unlimited Pass Handling
How to configure fixed and percentage-based rates for private 1-on-1 sessions, including how the system ensures owed sessions are not paid out prematurely and how to assign nominal values to unlimited passes.
Tracking & Categorizing Outgoing Expenses
A structured 4-step framework (Suppliers, Groups, Types, and Expense Entries) to log operational costs, rent, cafeteria supplies, and maintenance directly inside your management platform.
Cash Flow Impact & Reconciliation Insights
Understand how expense tracking connects to daily register drawer balances, the distinction between revenue sales and cash on hand, and how to maintain clean financial reports.
Timestamps
Jump to the moments that matter
02:18
Overview of the 8 Staff Pay Rates
03:09
Fixed Monthly Salaries vs. Fixed Per-Class Rates
05:48
Per-Head Pay Rates (Fixed vs. Percentage of Pass)
07:26
Setting Per-Attendee & Total Class Payout Caps (Min/Max)
11:07
Fixed Plus Per-Head Attendance Bonuses
12:54
Incremental Pay Rates Explained
see all
15:17
Per-Bracket Tiered Calculation Model
18:18
Personal Training (PT) Fixed & Percentage Rates
19:50
Handling Unlimited Passes in Percentage Payouts
21:13
Navigating the Payroll Summary & Detailed Reports
23:02
Step-by-Step Guide to the Expenses Module (Beta)
23:42
Setting Up Suppliers (Internal vs. External)
24:52
Configuring Expense Groups & Specific Expense Types
26:33
Logging an Expense Entry & Cash Flow Deductions
28:07
Live Q&A: Incremental vs. Bracket, Package Splits & Cash Syncing
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